Administration Support Assistant

Date Posted: February 23, 2024
Hours Per Week: 35
Scarborough Chinese Baptist Church
Scarborough, Ontario, Canada
Job Type: Support Position
Other Details

SCBC, The Church

Scarborough Chinese Baptist Church (SCBC) is a trilingual (English, Cantonese and Mandarin) multigenerational church with about 1,600 members.  We are strategically located in Scarborough,

Greater Toronto Area, which is one of the most dynamic and multicultural areas in North America. We strive to serve the local community and beyond seeking to be a blessing to all peoples.

Position Overview

The incumbent is someone familiar with office administration, database management, ministry coordination and training.  This position requires working closely with the Administration Office Team, pastoral team, ministry leaders, staff members and volunteers; and reports directly to the Administration Manager.

Major Responsibilities

General Administration

  • Coordinate annual phase card project.
  • Manage weekly printing of devotional and other materials for children and parents.
  • Manage electronic files (Google Drive, bookkeeping conference or training records, bookkeeping on volunteer applications).
  • Accounting (income & expense statement, PayPal report, payroll, payment requests and reimbursements, issue tax receipts).
  • Manage Sales Force – data management for Plan to protect training for parents and volunteers.
  • Manage Sales Force – data management for police check, screening procedures.
  • Create registration event and link for Next Generation and other church ministries.
  • Subscribe or renew curriculum (i.e. Orange) and other resources for Next Generation Ministry.
  • Oversee and manage ministry volunteers and recruitment procedures.
  • Keep track of ministry Bible and resources inventory.
  • Planning Center Online (PCO) database maintenance and running reports.
  • Create registration event and link for Next Generation and other ministries.
  • Coordinate purchase and process VISA payment for ministries.
  • Manage, oversee and follow up on Plan to Protect training records, police check records and volunteers’ status.
  • Manage and oversee Youth Group Annual Registration and youth counsellor sign-up.
  • Assist Youth Counsellor recruitment workflow.
  • Provide Senior Pastor Administrative Support.
  • Provide other ministry supports: Mission, Outreach, Cantonese and Mandarin, English.

Assist Church Communication as required and directed by the Administration Manager

  • Coordinate and collect ministry information, stories, data for internal communication and production purposes.
  • Assist in editing and translating collected ministry stories, articles, and reports ready for promotion, communication, printing and/or posting on the website or other electronic media.
  • Assist production interviews, script writing and other necessary coordination among teams to meet timelines and designed outcomes.


  • Solid knowledge of office administration best practices and procedures.
  • Proven work experience as an administration assistant or similar role.
  • Experience in using Microsoft and Word processing software, e.g. Word, and others, possess advanced Excel skills, as well as experience using graphics, video-related software and social media.
  • Experience with data management and scheduling in a church setting is an asset.
  • Sharp time management skills.
  • Strong ethics, with an ability to manage confidential data.
  • Post-secondary diploma or undergraduate degree in administration, business administration, data management, or related field.
  • Knowledge and operation of Salesforce, PCO software is considered a plus.
  • Excellent organizational and administrative skills.
  • Excellent communication skills and good command of written and verbal English and Chinese (Cantonese) is a must. Spoken Mandarin is an asset.
  • Excellent interpersonal skills – able to address issues, members’ concerns and event organizers in a professional manner.
  • Spiritually mature believer in a growing relationship with Jesus Christ with a passion for the local church and the wider kingdom of God.

How To Apply


Please submit a cover letter and resume detailing how you meet the job requirements as soon as possible to: [email protected] or by mail to:

Search Committee for Administration Support Assistant

Scarborough Chinese Baptist Church

3223 Kennedy Road

Scarborough, ON


M1V 4Y1

Please quote “SCBC Administration Support Assistant” in the subject line of your correspondence.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

SCBC is committed to developing inclusive, barrier-free selection processes and work environments. If contacted by a Search Committee member in relation to an employment opportunity, please make your accommodation request, if necessary, at that time.  We will take accommodation measures to provide you with a barrier-free selection process.  All accommodation requests will be treated confidentially.