Other Details

Director of Operations

Job Description

Overview

The Director of Operations oversees the day-to-day operations of Renaissance Church in the areas of Finances, Facilities, and Office Administration. This position ensures the effective and efficient use of resources to support the church’s mission and ministry goals. The Director of Operations reports to the Director of Staff and collaborates with leadership to ensure policies, procedures, and guidelines are in place for the staff and church to function efficiently.

Key Responsibilities

Finances

• Provide leadership in all aspects of financial planning, budgeting, and reporting for the church.
• Lead annual budget process with the Staff and Finance Team.
• Oversee financial reporting, auditing, and analysis to ensure transparency and accountability.
• Manage reporting on attender giving, preparation of giving statements, and periodic trend analyses.
• Ensure compliance with applicable laws and best practices related to church finances.
• Manage cash flow, investments, and designated funds, ensuring responsible stewardship of resources.
• Maintain appropriate internal control procedures for counting and safeguarding cash and assets.
• Oversee staff credit card distribution and expense reporting policies and software.

Facilities

• Oversee and direct activities of the Facilities Manager.
• Ensure compliance with required building and equipment inspections, maintenance of licenses, and government reporting.
• Manage all capital construction and major repair or replacement projects.
• Lead in future growth opportunities.
• Ensure office spaces and meeting areas are equipped for ministry needs.
• Maintain policies and procedures required for ministry and external use.

Office Administration

• Develop and maintain the employee policies and guidelines, including procedures for on-boarding and off-boarding employees.
• Oversee employee benefits processes and records.
• Ensure compliance with all applicable federal, state, local, and municipal labor/ employment laws and regulations.
• Responsible for church insurance policies and risk mitigation strategies.
• Oversee the development and implementation of emergency preparedness plans and safety protocols.
• Collaborate with Technical Director to ensure staff members are equipped with the necessary computing and communication devices for work.

Qualifications

Education and Experience: Bachelor’s degree in Accounting, Finance, Business Administration, or a related field required. Minimum of 5 years experience in financial management and operations, preferably in a non-profit or church setting with a track record of developing and instituting best practices for a growing organization.

Financial Oversight and Analysis: Experience in analyzing and interpreting financial data, identifying trends, and providing strategic recommendations to leadership.

Operational Management: Experience in overseeing diverse operational functions, including facilities management, IT infrastructure, and administrative processes. Experience with vendor management, contract negotiation, and project management (building renovation experience is a plus).

Leadership and Team Management: Exceptional leadership skills and high EQ, with the ability to manage and motivate teams.

Strategic Planning and Resource Allocation: Ability to contribute to the church’s strategic planning process, particularly in the areas of finance, operations, and facilities. Demonstrated ability to allocate resources effectively across these areas to support the church’s mission and goals.

Compliance and Risk Management: Understanding of relevant federal, state, and local regulations of non-profit organizations, including employment law, tax regulations, and building codes. Demonstrated ability to implement and maintain effective internal controls and risk management practices.

Communication and Interpersonal Skills: Excellent communication skills, both written and verbal. Ability to effectively communicate complex financial and operational information to diverse audiences, including church leadership, staff, and the congregation. Ability to build and maintain positive working relationships with staff at all levels.