Coordinator of Adult Ministry

Position Summary

The Coordinator of Adult Ministry provides administrative, operational, and logistical leadership for Redeemer East Side’s Adult Ministry. This role supports Community Groups, Affinity Groups, Collectives, Teaching, and ministry systems (PCO, Slack, Zoom, Skedda, etc.) by coordinating events, managing communications and registrations, maintaining ministry workflows and databases, tracking key metrics, and ensuring the effective execution of ministry gatherings. Working closely with the Director of Community Life, Director of Teaching, and RES ministry leaders, the Coordinator helps create organized, welcoming, and effective environments where adults can find belonging, grow in discipleship, build meaningful relationships, and engage in the life of the church.

Key Responsibilities

Community Groups (10 hrs/week)

• Serve as the primary administrative coordinator for Community Groups.
• Manage proactive communication with prospective and current Community Group participants, as well as attendees of connecting events like CG Basics, New Leader Training, and newcomer events.
• Coordinate logistics for Community Group leader trainings (Cultivate, Living Room Sessions), CG meetings onsite, and related events.
• Submit communication requests to the Manager of Communications in a timely manner to support newsletters, social media, website updates, and Sunday announcements.
• Create and manage registrations for Community Groups through the church website and Planning Center.

Other Groups & Collectives (10 hrs/week)

• Provide administrative support for the ongoing operations of Affinity Groups, Support Groups, and Collectives.
• Coordinate the planning and execution of Affinity Groups, Support Groups, Collectives, and related Community Life initiatives and events.
• Manage registrations and participant communication for Affinity Groups, Support Groups, Collectives, and ministry events.
• Coordinate catering, food orders, and hospitality logistics for meetings, gatherings, and special events.
• Support ministry leaders with scheduling, resource preparation (handouts, supplies, etc.), and administrative coordination (A/V, microphones, etc.).
• Coordinate operational logistics for programming and events (classes, bible studies, social events, etc.), ensuring spaces, materials, and systems are prepared.
• Track participation, engagement, and ministry outcomes for Affinity Groups, Support Groups, and Collectives to inform future planning and ministry effectiveness.

Christian Education & Classes (10 hrs/week)

• Coordinate the implementation of Class offerings, including classes, cohorts, and discipleship initiatives.
• Manage communication with prospective, current, and former class participants.
• Create and maintain online registrations for classes and educational events.
• Partner with instructors to edit, prepare, and print class materials.
  -Build surveys and collect participant feedback to evaluate effectiveness and improve future offerings.
• Track attendance, engagement, and ministry outcomes.
• Coordinate with the Communications Manager to promote upcoming classes and educational opportunities.
• Partner closely with the Director of Teaching to ensure all educational offerings support the church’s discipleship strategy and ministry values.

Ministry Systems & Operations (10 hrs/week)

• Monitor participation and engagement metrics, including: Newcomer events, Digital Connect Cards, Community Group participation and Participant feedback & satisfaction.
• Maintain and optimize ministry systems, databases, and administrative workflows to ensure accurate, accessible information.
• Serve as the primary administrator for Planning Center, managing registrations, workflows, volunteer scheduling, and reporting.
• Track and report ministry outcomes to support strategic planning, annual reporting, and continuous improvement.
• Monitor the Community Life budget to ensure responsible financial stewardship.
  -Administer ministry platforms, including Slack, Google Drive, Zoom, and Skedda, to support effective team collaboration.
• Maintain and optimize administrative processes, databases, and workflows that increase efficiency and enhance the experience of staff, leaders, and participants.
• Collaborate with the team to ensure operational excellence across all Adult Ministry programs.

Qualifications

Spiritual Qualifications

• A growing Christian with a vibrant faith rooted in the gospel of grace.
• Commitment to the mission, vision, and values of Redeemer East Side.
• Alignment with the theological convictions of the Presbyterian Church in America (PCA), including the Westminster Confession.

Professional Qualifications

• Bachelor’s degree required
• Two or more years of administrative experience in a church, nonprofit, or ministry setting is preferred
• Exceptional organizational skills with strong attention to detail
• Proven ability to manage multiple projects and competing priorities with accuracy and consistency
• Effective at managing systems, records, and documentation
• Thorough, accurate, and reliable in juggling multiple priorities while maintaining quality
• Collaborative and supportive team member
• Proven ability to create systems and support teams with excellence
• Strong administrative, operational, and project management skills
• Demonstrated ability to maintain and improve systems and processes
• Excellent written and verbal communication skills
• Relational, hospitable, and collaborative approach to ministry
• Proficiency with Microsoft Office, Planning Center, Slack, Zoom, Google Workspace, database management, and other online collaboration tools
• Ability to handle confidential information with discretion and professionalism

The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill set; experience and training; licensure, certifications, and ordination; and other organizational needs.

Department: Community Life
Band: 5
FLSA Status: Non-Exempt
Hours worked: Full-time, 40 hours per week, including Sundays.
Salary: $52,500 – $61,250 / year
Reports to: Director of Community Life